Meeting Minutes July 26, 2008

Catalina Oaks Board of Directors Meeting Minutes July 26, 2008

The Board - Board President, Ms. Elaine Florence, called the meeting, held at the Rock Ridge Community Center, to order at 10:30 today, July 26, 2008. Board members present Mr. Dick Byram, Mr. Bob Scully and Mrs. Jean Kay.

General - The minutes summarize items addressed and actions taken by the board at the meeting. If you would like more detail please contact any member of the board, consider attending the next meeting, talk to the homeowners present or visit something new we just started http://catalinaoaks.blogspot.com.

Homeowners in Attendance – Pat Byram, Wanza Murray, Irene Nassar, Helen Todd, Barbara Scully, Patricia Cramer, Jutta M. RosenBerg and Mary Lou Johnston.

Topics Addressed

1 - Association Finances presented by Jean Kay
a. CDs valued at $86,766. One matured in July. The other will mature August.
b. Checkbook value $ 13480.90 as of 7/26/08
c. Total assets 100, 246.

2 - Monthly association dues delinquencies.
Three letters were sent out to those who owe, just as a reminder. Some homeowners have paid for the year in advance. Thank You.

3 - Association Liability Insurance
It was noted that we carry $2,000,000 coverage at a cost of $600.

4 - Landscaping
A team was established at the meeting to work this issue. A plan, with some detail needs to be outlined to spruce up the Entrance Garden next to the mail box and on the corner at 6th and 10th .
The team is Jutta, Dick, Elaine, Barbara and Tish

5 - Neighborhood Watch
There was a home burglary over the past week. Please be aware that these are difficult times and we encourage you to lock doors and windows and close garages. Get to know your neighbor and watch out for people who may be acting suspicious in the neighborhood.

6 - Property line encroachment
There is still an issue about physical property lines and encroachments related to patios and fences in relationship to home sales.

7 - Special Thank you
Thank You Gaylord Hansen for all your hard work over the past several years as an active member on the Catalina Oak Homeowners Association.

8 - New Board Member
Dick spoke with John Cone who has accepted the open post of the board.

9 - Record Retention
Gaylord is looking to pass on the association records. Dick and Bob will get with him to understand what exactly he has. After we have an understanding of what needs to be saved and how far back we must go we will come up with a plan.

10 - http://catalinaoaks.blogspot.com
The above noted blogspot is something started a few months ago. It is intended to provide a record of the minutes and other data related to Catalina Oaks for those who are interested and are not able to attend the quarterly meetings. It can be changed and will continue to evolve.

11 - Not discussed but important
Although these were not discussed at our 7/26/08 meeting they were addressed at the 4/26/08 meeting and are considered significant so they are listed for your information.

· Association Governing Documents – Improvements and modifications - All members must abide by the association governing documents when it comes to improvements and modifications to homes in the community. If you decide to make a change to the paint color of your house, add a new roof, etc., the information must be presented to the Architectural Review Board (Dick Byram) for approval prior to any work starting.

· Home Sales - It was noted that some NEW homeowners in the community had not received any information about the Catalina Oaks Deed Restrictions at the time of sale. Individuals who are selling or plan to sell their house must provide a package (Deed Restrictions) to the real estate agent and new potential buyers prior to the home sale. This package is available from the board. If this package is not provided prior to the home selling the buyer may be able to cancel the contract without penalty at anytime.

· HOA Officers 2008 – It was noted that the board must file the 2008 Catalina Oaks Board members with the Secretary of State of Florida. Elaine will get with Jean to see if that has been done.

· As the board continues to use unlicensed and uninsured workers what is the homeowner’s liability in the event of a suit (ref. item 3). Gaylord will respond.