July 31, 2010 Meeting Minutes – Board Of Directors Meeting
1. General – Dick Byram called the board meeting to order at 10:02, followed by the Pledge of Allegiance. Various subjects brought up by each board member were addressed. This portion of the meeting was closed at 10:45. The floor was turned over to the residents present for comments and discussion.
2. Financials - Jean Kay addressed the expenses with the group. A hand written summary of the Catalina Oaks finances were distributed, to those who wanted a copy. Total assets as of July 31, 2010 are $ 121,157.98 (3 CDs at $105,794.99 and 15,362.99 in the checking account). The “Actual versus Forecasted Expenses” spreadsheet is posted at the end of the minutes.
Two out of 52 are in rears on association dues. A form letter demanding payment has been served on one unit. Upon additional discussion it was recommended a registered return receipt letter be sent requesting payment in 30 days, per the bylaws. If the money is not paid then a small claims action or visit with the attorney may be in order.
Dues will be paid on the second home at the time of once the home is sold and it clears escrow, as this has happened on other homes in the community.
3. Minutes - The minutes from the January Meeting were read. Meeting minutes for today’s meetings are included herein and will be posted on the blogspot.
4. Water Retention – The system is working fine. A few repairs were made which caused water to stay in the swale and permeate thru the ground as designed. St Johns Water Management recommended Pat Estelle have her backyard-landscaping cut back to aid in the drainage of water from her property, which she did and it is helping dissipate the water faster. Water became an issue at one point as a result of her neighbor filling in his swale area with additional dirt so water could not accumulate behind his house. The boards’ understanding is that this condition was corrected prior to the house selling.
Pat will get with Robert to resolve a few minor concerns with a lump at the drain between the homes that is part of the drainage system.
A letter from MBV Engineering was received by he board, which stated we were obligated to service the water drainage system 2 times a year at a significant expense to the homeowners. After further review and much discussion with past board members the current board will conduct business as usual and have the system serviced every 2 years, as they have done in the past. The noted letter has been posted to the blog for homeowner review.
5. Pool and fence # 591 – Our president John has been hospitalized due to a stroke. John and is unable to speak for himself. The fence along 6th street and the pool need to be serviced/repaired. The property is being handled by Lynn (Johns relative), who is in the process of cleaning up.
After the meeting, on the way home, Dick and Pat Byran stopped in at Johns home and spoke with Lynn about the items discussed by the board during the meeting. She stated they would be attended to in a timely manner.
6. Unit 542 – The green home you see when you drive in our development has been in the paint process for a long time. The homeowner lives out of state and was discussing paint colors with John, who has suffered a stroke and things fell thru the crack. Dick contacted the homeowner and the homeowner sent in a letter expressing her unhappiness with the architectural review process and Dick. A phone call was made and an email was generated to formalize paint colors and to get the ball rolling again, a few weeks ago. Bob will call and send another email to see if we can move ahead and finish the painting.
Reference Article 6 Exterior Maintenance by Association Section 1 and Section 2 page 7.
NOTE: See http://catalinaoaksdeedrestrictions.blogspot.com/
7. Grounds Maintenance - All is well. The service being provided is getting the job done. The area at the northeast corner at the retention pond needs attention, as it seems to be overgrowing. Dick will mention this to John, at his next visit.
8. Board meeting was closed at 10:45. The floor was opened to discussion. The items that surfaced by those present, follow.
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Homeowner Comments & additional discussion
A. Updated Homeowners List – Dick will review the list and it will be posted next week to (coha09blogspot.com)
B. Parking on the grass – One blue truck on the grass seems to be the norm at the home at # 550. It has been pointed out to the renters on numerous occasions but the result is the same. The problem goes away for a little bit them comes back again. A notice letter will be sent. Reference - Article Seven Restrictive Covenants Page 9 Section 10 Parking
C. Dog Nuisance – At #550 dogs are let out off the leash and dog waste is not properly disposed off. A notice letter will be sent. Article Seven Restrictive Covenants Page 9 Sections 11
D. A proposal to cut the meetings to twice a year surfaced last year partly due to the lack of attendance at all meetings scheduled by the board. The idea is to have one in January and the second in July. Special informal meetings will be scheduled as required to cover issues that may need attention instead of meetings in April and October.
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SPECIAL NOTE: Information Distribution - The board needs more email addresses of homeowners so we can get the word out as required. A comment from the floor noted that not everyone has a computer. Although not discussed the secretary will print out the minutes and hand deliver to the residents who are not on the email list.
Respectfully submitted R.G. Scully
Catalina Oaks Homeowners Board of Directors Secretary
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