Draft Agenda for Annual Meeting

A meeting was held Nov. 17,2009 by the board. During the meeting it was decided that the annual meeting will be held on January 9 at 3:00 PM at Rockridge Community Center.

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Draft Agenda

1. President calls meeting to order. This is the annual meeting for 2010 of the members of the Catalina Oaks Homeowners’ Association.

2. Roll call of directors and confirmation of a quorum. President John Kohn, Vice President Dick Byram, Treasurer Jean Kay, Bob Scully Secretary and Alternate Pat Estelle.

3. Count names on attendance list and proxies to establish quorum. Thirty percent (30%) of the members are a quorum. Thirty percent of 52 members are 16. Note that there is a quorum or lack of.

4. President asks the Secretary to read the minutes of the last meeting. Any corrections? If not, minutes stand as read.

5. Treasurer’s report for the year 2009. Motion to accept as read. The Treasurer reports that the IRS has been satisfied before the deadline of April 15, 2009. The President announces that the Annual Report has been submitted to the Secretary of State of the State of Florida.

6. The President announces that there are no outstanding issues between Catalina Oaks Homeowners’ Association and the County.

7. Distribute new budget for 2010. Review of financial statement and proposed budget for 2010. Motion to accept the budget. Discussion and vote on the budget.

8. Nominating Committee introduces the nominees:

The term of office for all nominees is for the calendar year of 2010 and until the annual meeting scheduled for January 2011 as dictated by the governing documents.

9. President asks if any nominations from floor. If any, nominee should stand, be asked if willing to serve if elected. President will ask for two volunteers to count ballots. Members will vote for or against a nominee. A nominee must acquire a simple majority of the votes cast.

10. Ballot count if one was taken. Announce the names of those elected to the board.

11. President will adjourn the meeting.
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This is a draft. Adjustments will be made as the board directs.