Tuesday, January 25, 2011
Monday, January 17, 2011
Annual Meeting Minutes January 2011
CATALINA OAKS ANNUAL HOMEOWNERS MEETING
Minutes January 15, 2011
2011 Board: President - Dick Byram; Vice-President - Bruce Mitchell; Treasurer - Jean Kay; Secretary - Bob Scully; Alternate - Pat Estelle.
Information about our development can be found at the following
1. These minutes summarize items addressed and actions taken by the board during the past few months. Residents are encouraged to attend the next meeting and talk to one of the 17 homeowners present, for the latest on how the volunteer board is serving you.
2. The Annual meeting of Catalina Oaks Home Owners’ Association was held at the Rockridge Community Center. The President, Dick Byram, called it to order Saturday 10:10 AM on Saturday January 15, 2011. The meeting was adjourned at 11:30.
3. Jean Kay provided a summary of the finances. Assets are $125986(CDs and checking account). The 2011 Proposed draft budget ($18,200) was posted to the blog prior to the meeting. During the meeting the budget was revised to include - $1500 for painting a portion of the surrounding wall and $2000 for the parking pavers at the mailbox, under consideration.
4.Email Listing – Three names were added to the email list during the meeting, which brings the total to 24 out of 52. These names will be added to our master email listing.
5. Old Business – Dick led the discussion on a variety of subjects pertaining to old business, as listed.
· House # 542 - Painting completed (9/15/10).
· House # 550 - Parking on lawns, Dear Mrs. Gray (8/13/10) we have received complaints regarding your overweight dog and a pickup truck parking on the lawn.
· House # 480 - Jennifer (9/8/10), Please correct the following violation. This particular section of the covenants was discussed at our last board meeting on July 31st, Page 9 Section 10, PARKING: (a) The parking of licensed non-disabled vehicles shall be limited to the driveway of Lots
· Animal Control -“Have a Heart” trap purchased and used to capture and transport a few wild animal in the neighborhood (5/18/10 and 8/6/10)
· House # 591 - Green pool – Fish added to control mosquitoes. Still green. The bank may own the property. Need to find out who owns to get the pool fixed.
· Landscaping needs attention…water left off in error. Maybe its time to hire a professional sprinkler guy! Landscaping committee …Utta and Irene to handle.
· Redfield’s owe 2 years back dues. Time to go see the lawyer.
· Dish placement – when considering a new TV Service (HDTV) keep the dish on the side of the house and not in front of the house.
6. New Business – The following was addressed
· Painting of wall
· Patching of sidewalk west of 5th Ct.,
· Asking for proof of license and insurance from John Smith
· Banking - Switch to new - Northern Trust Service cost $1500 per year
· Solar Power Street lights (4/5)
- Solar powered spot lights to light up our entrance and corner.
- Roof top solar panels
- Not-for-Profit Corporate Annual Report address needs to be corrected to 500 10th Place. Also VP slot needs new name.
- Its OK to install resident snowbirds on board
- Parking at the mailbox …pavers for parking.
- Dealing with residents who we don’t have emails for.
- Mailboxes need some TLC…paint peeling.
Other Items
- The Vice-President spot has been filled. Our incoming VP is Bruce Mitchell. Thank you Bruce and welcome to the board.
- SPECIAL NOTE: Information Distribution - The board needs more email addresses of homeowners so we can get the word out as required. A comment from the floor noted that not everyone has a computer so we will be distributing hardcopy data in person or by US Postal Service to all that do not have email addresses on file.
- The package for distribution will contain the latest minutes, 2011 budget, 2010 Expenditures, homeowner list with addresses and phone number, email list and the meeting attendance list.
Respectfully submitted R.G. Scully, Catalina Oaks Homeowners Board of Directors Secretary
July 31, 2010 Meeting Minutes – Board Of Directors Meeting (reposted)
July 31, 2010 Meeting Minutes – Board Of Directors Meeting
1. General – Dick Byram called the board meeting to order at 10:02, followed by the Pledge of Allegiance. Various subjects brought up by each board member were addressed. This portion of the meeting was closed at 10:45. The floor was turned over to the residents present for comments and discussion.
2. Financials - Jean Kay addressed the expenses with the group. A hand written summary of the Catalina Oaks finances were distributed, to those who wanted a copy. Total assets as of July 31, 2010 are $ 121,157.98 (3 CDs at $105,794.99 and 15,362.99 in the checking account). The “Actual versus Forecasted Expenses” spreadsheet is posted at the end of the minutes.
Two out of 52 are in rears on association dues. A form letter demanding payment has been served on one unit. Upon additional discussion it was recommended a registered return receipt letter be sent requesting payment in 30 days, per the bylaws. If the money is not paid then a small claims action or visit with the attorney may be in order.
Dues will be paid on the second home at the time of once the home is sold and it clears escrow, as this has happened on other homes in the community.
3. Minutes - The minutes from the January Meeting were read. Meeting minutes for today’s meetings are included herein and will be posted on the blogspot.
4. Water Retention – The system is working fine. A few repairs were made which caused water to stay in the swale and permeate thru the ground as designed. St Johns Water Management recommended Pat Estelle have her backyard-landscaping cut back to aid in the drainage of water from her property, which she did and it is helping dissipate the water faster. Water became an issue at one point as a result of her neighbor filling in his swale area with additional dirt so water could not accumulate behind his house. The boards’ understanding is that this condition was corrected prior to the house selling.
Pat will get with Robert to resolve a few minor concerns with a lump at the drain between the homes that is part of the drainage system.
A letter from MBV Engineering was received by he board, which stated we were obligated to service the water drainage system 2 times a year at a significant expense to the homeowners. After further review and much discussion with past board members the current board will conduct business as usual and have the system serviced every 2 years, as they have done in the past. The noted letter has been posted to the blog for homeowner review.
5. Pool and fence # 591 – Our president John has been hospitalized due to a stroke. John and is unable to speak for himself. The fence along 6th street and the pool need to be serviced/repaired. The property is being handled by Lynn (Johns relative), who is in the process of cleaning up.
After the meeting, on the way home, Dick and Pat Byran stopped in at Johns home and spoke with Lynn about the items discussed by the board during the meeting. She stated they would be attended to in a timely manner.
6. Unit 542 – The green home you see when you drive in our development has been in the paint process for a long time. The homeowner lives out of state and was discussing paint colors with John, who has suffered a stroke and things fell thru the crack. Dick contacted the homeowner and the homeowner sent in a letter expressing her unhappiness with the architectural review process and Dick. A phone call was made and an email was generated to formalize paint colors and to get the ball rolling again, a few weeks ago. Bob will call and send another email to see if we can move ahead and finish the painting.
Reference Article 6 Exterior Maintenance by Association Section 1 and Section 2 page 7.
NOTE: See http://catalinaoaksdeedrestrictions.blogspot.com/
7. Grounds Maintenance - All is well. The service being provided is getting the job done. The area at the northeast corner at the retention pond needs attention, as it seems to be overgrowing. Dick will mention this to John, at his next visit.
8. Board meeting was closed at 10:45. The floor was opened to discussion. The items that surfaced by those present, follow.
8. Board meeting was closed at 10:45. The floor was opened to discussion. The items that surfaced by those present, follow.
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Homeowner Comments & additional discussion
A. Updated Homeowners List – Dick will review the list and it will be posted next week to (coha09blogspot.com)
B. Parking on the grass – One blue truck on the grass seems to be the norm at the home at # 550. It has been pointed out to the renters on numerous occasions but the result is the same. The problem goes away for a little bit them comes back again. A notice letter will be sent. Reference - Article Seven Restrictive Covenants Page 9 Section 10 Parking
C. Dog Nuisance – At #550 dogs are let out off the leash and dog waste is not properly disposed off. A notice letter will be sent. Article Seven Restrictive Covenants Page 9 Sections 11
D. A proposal to cut the meetings to twice a year surfaced last year partly due to the lack of attendance at all meetings scheduled by the board. The idea is to have one in January and the second in July. Special informal meetings will be scheduled as required to cover issues that may need attention instead of meetings in April and October.
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SPECIAL NOTE: Information Distribution - The board needs more email addresses of homeowners so we can get the word out as required. A comment from the floor noted that not everyone has a computer. Although not discussed the secretary will print out the minutes and hand deliver to the residents who are not on the email list.
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Respectfully submitted R.G. Scully
Catalina Oaks Homeowners Board of Directors Secretary
Wednesday, January 12, 2011
Estimated Income and Projected Expenses 2011
______________________________________________________
Estimated Income(a) $21,840.00
Estimated Expenses(b) $18,200.00
________________________________________________________
(a) 52 Homes times $35 month times 12 months
(b) Proposed budget 2011 submitted at Annual Meeting. Jean Kay 1/15/2010
Treasurers Report Year End Summary -12/31/10
Checking $ 19,942.27
CD # 1 $ 50,000.00 $ 57,186.08
CD # 2 $ 30,000.00 $ 33,756.88
CD # 3 $ 15,000.00 $ 15,101.44
Assets Total $ 125,986.67
Monday, January 10, 2011
2011 Proposed Budget
Accounting $ 300.00
Electric 800.00
Legal 1,500.00
Taxes (State
&Federal) 700.00
Bank Fees
(Processing) 1,500.00
Insurance (Liab) 800.00
Landscaping 1,000.00
Lawn Maintenance 4,000.00
Wall Maintenance 500.00
Tree Removal 500.00
Admin. Expense
(Postage, Supplies
etc.) 500.00
Irrigation Main. 1,000.00
Contingency Fund
(Deferred Main.) 5,100.00
_____________________________________
TOTAL $18,200.00
Revenue (Monthly Assessment $18,200.00
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